The Bank Holiday is Nearly Here, Are you Ready?

Posted on 14th August 2017

Garden lounger in sunny garden

As we head towards another Bank Holiday weekend, here are a few observations on the best ways in which people plan ahead to maximise the chance to relax and spend time with family and friends.

Pen, pad, sunglasses and plant - a Virtual Assistant at KL Secretarial Services is preparing for the weekend ahead

Put in extra time if need be in the weeks running up to the holiday weekend.

This allows you to finish projects (or to reach a convenient point to break), clear emails and generally 'get ahead of the game.'  Tidy your desk and the office generally and review your To Do List for when you return so you have a clear plan of action and a clear head.  Psychologically you are therefore well placed to enjoy the extended break.

Set your Out of Office

This way, any emails which do come in over the weekend have a suitable 'holding' response and, if need be, directions to be followed in the event of an emergency.  If you expect your first day back to be hectic, consider changing to another more appropriate auto-response at that time.

During the holiday weekend, actually put your phone and laptop away.  It helps you to properly 'unplug' - both mentally and literally!

Coffee, diary and glasses - organisational skills being demonstrated by a freelance PA at KL Secretarial Services

Plan how you are going to spend your holiday weekend

This way you don't get tempted to spend time working.  Just ensure your plans are flexible enough to allow you to cover any business emergencies.  However, do resist the temptation to 'over-plan' to avoid returning to the office without having spent time purely chilling.  This is particularly important if you spend your working life hitting deadlines and clockwatching for appointments.  Enjoying the great outdoors during August is a fantastic way to both get moving if you are usually desk-bound and to enjoy the lovely British summer (yes, I have decided it's going to be lovely and I won't accept anything less!)

Beautiful sky - KL Secretarial Services are looking forward to the forthcoming bank holiday!

If you plan to go away, ideally make it at home not abroad

Foreign travel is great (I love it!), but organising flights, airport parking, transfers, exchanging cash, insurance, mini toiletries, itineraries to get the most out of your stay and online checking in are not the best preparation for a short break away from work.  A destination only an hour or two from home is perfect!

Desk diary depicting the diary management service available as part of a package of admin support by a VA at KL Secretarial Services

Is work so busy that the thought of taking time off stresses you still further?

Think long-term.  Still allow yourself a break.  However, consider switching the dates around.  For example, work Bank Holiday Monday but take the Friday before off instead.  You benefit from a three-day weekend still, but think of all the work you will get through on the Monday when it's quieter because so many other people are off.  Everyone's a winner!

Business man on his mobile phone, taking advantage of the freelance admin support provided by a Virtual Assistant at KL Secretarial Services

Don't think about work!

Easier said than done, I know.  But to truly switch off and recharge your batteries is the best way to return to work revitalised and ready for the challenges ahead.  Careful forethought and planning maximise your chances of doing this.

If you recognise yourself in any of the above and feel you could use a PA but can't afford it, have you considered hiring a Virtual Assistant instead? 

A VA (or freelance PA) is available for hire only for the hours you need and can help with your 'back office' tasks such as email management (or 'gatekeeping'), diary management, a telephone service, proofreading, document formatting...and much more, allowing you to concentrate on clients (new and existing) and on billable work.  I'd love to have a no-obligation chat if you'd like to find out more.

Happy Holidays!
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